Welcome to

MILVETS Systems Technology, Inc.

Here you can view our current openings and apply for positions online.

____________________________________

Our Commitment to Applicants

We know applying for and taking on a new a job at any company requires a leap of faith. We want you to feel comfortable and excited to apply at MILVETS Systems Technology, Inc.

Unfortunately, the hiring process at many companies feels like a black hole. You apply, wait for weeks, and never hear back—and you're left wondering why you even applied in the first place. The lack of communication reinforces self-doubt. Applying for a new role takes courage, and it's hard to muster that courage when—more often than not—your only reward is silence.

Our hiring process is different at MILVETS. We want you to know that when you apply for a role, we will review your resume and application, and you are going to hear back from us, even if we don't seem like a good fit. In fact, throughout the process we strive to make sure you never go more than seven days without hearing from us.

To be completely transparent, here's what happens when you apply for a position at MILVETS.

Applying:

When you apply for a role at MILVETS, the application goes into our application tracking software. Here, a hiring team of two to four people—people you will work closely with if you are hired for this role—will review your application.

Evaluation:

The application is then evaluated by our recruiting team based on evidence that demonstrates you have the relevant skills for the job. We also evaluate each applicant's writing and communication skills, along with their knowledge of MILVETS as a company. We realize that no candidate is flawless, so we look for candidates who excel in one or two skills, and then build teams around these people to supplement where teammates aren't as strong.

Job Fit Interview:

Once we have reviewed the initial batch of applicants, the top five to ten applicants will have a conversation about the role with the recruiting team. Here you'll be asked questions that dig into your relevant experience for this role, and you'll have a chance to evaluate whether or not MILVETS matches up with the values you want to have in an employer. If you don't make it to this step, you'll hear back from us letting you know we're passing over your application for this role.

Skills Interview:

After talking with the recruiting team, you'll go through a skills interview with the hiring manager. This is a practical evaluation to see if you have the relevant skills to succeed in the role. You won't be evaluated on skills that don't matter. If you don't make it to this step, you'll hear back from us letting you know we're passing over your application for this role. For some positions, we'll also evaluate relevant skills by administering a short exercise done outside of the interview.

Final Decision:

After the skills interview, we evaluate each candidate who made it to the skills interview, and the hiring team makes a decision. If multiple candidates meet our hiring bar, we'll select the best candidate and ask for references. If no candidates meet the hiring bar, we then solicit more candidates and repeat at step two.

Reference Checks:

During the reference check, we reach out to the references you provided to get a better idea of what it's like to work with you. Lastly, we promise that we will never reach out to your existing employer without your permission.

Offer:

Once references are complete, we'll make an offer to you including details about salary, benefits and other relevant compensation details. Hopefully you'll accept the offer and we can start working out a start date and onboarding plan.

At each point in this process, we promise not to go silent on you. We strive to never go more than seven days without letting you know the status of your application.

Thank you for considering a career at MILVETS, and we hope this will encourage you to take that leap of faith, and submit an application.

Project Operations Coordinator

Brooklyn, NY

Full Time

Mid Level

Position Title: Project Operations Coordinator
Location: Brooklyn VA Medical Center, Brooklyn, NY
Employment Type: Full-Time | On-Site
Reports To: Project Operations Supervisor
Position Start Date: August 01, 2026
Salary: Competitive

Position Summary

MILVETS Systems Technology, Inc. is seeking a highly organized Project Operations Coordinator to provide administrative, payroll, compliance, and document control support for the Brooklyn VA Electronic Health Record Modernization (EHRM) Infrastructure Upgrades Project.

This role supports project leadership by coordinating payroll, certified payroll, Davis-Bacon compliance, employee onboarding, reimbursements, document control, General Contractor submissions, and daily project administration. The ideal candidate is detail-oriented, proficient with Microsoft Office 365, and experienced in supporting construction or government projects with multiple deadlines.

About the company: Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned Small Business, certified by the Small Business Administration as a Small Disadvantaged Business, the company was founded to offer efficient, cost-effective information technology services to commercial and government clients.

Key Responsibilities

Provide daily administrative support for project management and field operations.
Process employee timesheets, payroll information, and reimbursement requests.
Prepare and maintain certified payroll documentation and Davis-Bacon compliance records.
Coordinate employee onboarding, badging, training records, and personnel documentation.
Organize and maintain electronic and hard-copy project files.
Track daily reports, inspections, testing records, meeting minutes, and project correspondence.
Prepare and submit required documentation to the General Contractor.
Maintain document logs, transmittals, and project records.
Coordinate meetings, calendars, agendas, and meeting minutes.
Create and maintain spreadsheets, reports, payroll logs, and tracking documents.
Support payroll audits, compliance reviews, and project closeout documentation.
Communicate professionally with project staff, subcontractors, vendors, and government representatives.
Protect confidential employee, payroll, financial, and project information.

Required Qualifications

Experience in project coordination, administrative support, payroll, office administration, or construction administration.
Strong proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint, and OneDrive).
Experience maintaining spreadsheets, reports, and document control systems.
Strong organizational, communication, and time-management skills.
High level of accuracy and attention to detail.
Ability to manage multiple priorities and meet strict deadlines.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to obtain OSHA 10-Hour Construction Safety Certification upon hire.
Ability to pass federal background screening and obtain access to a VA medical facility.
Reliable transportation and dependable attendance.

Preferred Qualifications

5–10 years of administrative, payroll, accounting support, or project coordination experience.
Experience supporting construction projects.
Experience with Davis-Bacon wage compliance and certified payroll reporting.
Experience processing payroll and employee reimbursements.
Experience working with General Contractors and subcontractors.
Experience using construction management or document control software.
Experience supporting Department of Veterans Affairs (VA) or other federal construction projects.
Familiarity with construction drawings, RFIs, submittals, schedules, and daily reports.
Notary Public commission or First Aid/CPR certification is a plus.

Knowledge & Skills

Successful candidates should have experience with:

Construction administration
Payroll processing and certified payroll
Davis-Bacon wage compliance
Microsoft Office 365
Document control and records management
Employee onboarding and personnel records
Spreadsheet development and data entry
Meeting coordination and project correspondence
General Contractor documentation and submittals
Confidential information management

Work Environment

Full-time, on-site position in Brooklyn, NY
Office located within or adjacent to an active VA medical facility
Frequent interaction with field personnel and project management
Occasional visits to active construction areas while wearing required PPE
Ability to work occasional nights, weekends, or extended hours as project needs require

Why Join Our Team?

Join a nationally significant healthcare modernization project supporting the Department of Veterans Affairs. This position offers the opportunity to play a critical role in keeping a complex federal construction project organized, compliant, and operating efficiently while working with an experienced project team.

Applicants for U.S. based positions with MILVETS Systems Technology, Inc. must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

www.dhs.gov/E-Verify E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

MILVETS Systems Technology, Inc. is an Equal Employment Opportunity/Affirmative Action Employer and maintains a Drug-Free Workplace.

MILVETS Systems Technology, Inc. (“MILVETS”) uses JazzHR Talent Fit AI to assist in candidate evaluation. This tool leverages artificial intelligence to generate insights but does not make autonomous hiring decisions. All employment decisions are made solely by MILVETS’ recruitment and management teams.

Candidate data processed through JazzHR Talent Fit AI is handled in compliance with applicable privacy and data protection regulations, including GDPR, and MILVETS’ internal policies. MILVETS is an Equal Opportunity Employer (EOE) and complies with all relevant EEOC regulations to ensure fair and equitable hiring practices.

By applying, candidates acknowledge and consent to the use of this tool for recruitment purposes.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter

Who referred you to this position? Enter their first and last name here.

Do you have a valid driver's license?

Are you willing to relocate?

What's your citizenship / employment eligibility?

What's your highest level of education completed?

College or University

GPA

Are you 18 years of age or older?

LinkedIn Profile URL:

What languages do you speak fluently?

Desired salary*

Earliest start date?*

Can you work weekends?

Can you work evenings?

Can you work overtime?

Have you ever been convicted of a felony?*

If “Yes”, you have been convicted of a felony, please explain the circumstances around the conviction:

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!

150

References: Please enter names and contact information:

Are you willing and able to obtain an OSHA 10-Hour Construction Safety Certification after hire?*

How many years of experience do you have in project coordination, administrative support, payroll, office administration, or construction administration?*

Do you have experience processing employee timesheets, payroll information, or labor-related documentation?*

Do you have experience maintaining spreadsheets, logs, reports, or document tracking systems?*

Are you proficient using Microsoft Office 365 applications, including Word, Excel, Outlook, Teams, and SharePoint/OneDrive?*

Do you have experience handling confidential employee, payroll, financial, or project information?*

Are you able to create and maintain accurate reports, correspondence, forms, and project documentation?*

Do you have experience coordinating with multiple departments, supervisors, vendors, subcontractors, or project stakeholders?*

Are you able to manage multiple deadlines, prioritize tasks, and work in a fast-paced project environment?*

1Are you able to work full-time on-site in Brooklyn, New York?*

Do you have reliable transportation and consistent attendance?*

Are you able to pass federal background screening and obtain access to a Department of Veterans Affairs medical facility?*

Have you previously supported a construction project or construction management team?*

Do you have experience working with General Contractors, subcontractors, vendors, or field crews?*

Do you have experience with certified payroll reporting or Davis-Bacon wage compliance requirements?*

Have you worked on a Department of Veterans Affairs (VA), federal, healthcare, or government construction project?*

Which Microsoft Office applications do you have experience using?* ExcelOutlookTeamsSharePoint/OneDriveNone

Do you have experience using construction management, document control, payroll, accounting, or enterprise resource planning software?*

Are you able to upload documentation supporting your qualifications and certifications with your application?*

Describe your experience supporting a construction project, including payroll processing, document control, reporting, compliance documentation, or coordination with field personnel.*

Upload any Documentation/Certifications supporting your qualifications.

Human Check*

Submit Application